Please Review the last meeting minutes to approve at Friday June 23rd meeting.

Thank you

MUSIC & ART FOR YOUTH

Minutes Board Of Directors Meeting

Friday May 26, 2017

COMMENCE: 5:09pm with Attendees: D.Elliott, J.Beam, M.Glass, St.Pierre with guest Kytriena Paysano, theatrical teacher. (B. Diaz absent) (M.Stone absent) (W.Stone absent)

1) APPROVED OF MINUTES LAST MEETING April 28, 2017: Director distributed email & hard copies at meeting for board for review. Motion to approve minutes with no changes by D.Elliott, seconded by J.Beam. Unanimously approved. Approval Signature obtained by J. Beam, interim secretary.

2) NOT PRESENT: MARK & WILMA STONE: adhoc committee members, new home in Saticoy Wells Rd area. Postponed this item on agenda. Wilma was ill. Mark notified us of their absence tonight.

3) FINANCIAL REPORT TO DATE 2017: Income & Expense copies distributed to board members for review. Approval signature obtained by D. Elliott/ CFO. ( see addendum 1) Reports printed to date, May 22, 2017. Overall bank balance better than last month.

a) BANK STATEMENT PRINT OUT WELLS FARGO ACCOUNTS (print outs to board members for review)

b) EXPENSES REIMBURSEMENT REQUESTED: (see addendum 1) Board reviewed copies. Board Approved.

c) ENTERTAINMENT REIMBURSEMENT REQUESTS: (see addendum 1) Board to review. Reimb Delayed.

d) WINCHESTERS FUNDRAISING UPDATE: (see addendum 1) Board to review. Thanks Bernice helped entry C.Contact.

e) EDISON CLAIM: So. CA Edison denied claim damages $214.80 Amp Repair. 2nd letter appeal sent.

f) JOHN SANDERS TRIP EXPENSES: (see addendum 1) Reimbursement on Director personal credit card pending MAAFY having insufficient funds. Dubai trip on June 26, 2017 possible J. Sanders donation.

4) UPDATED BOARD ON FUND RAISING EVENTS: Discussions.

a) Farmers Market 6/3/17 8:45am- non acoustic guitar show. Need help.

d) Winchesters November 28, 2017 fundraiser show is booked.

e) Secret Garden Show: cancelled by Venue owner (collaboration Elaine Bryant).

f) STRAWBERRY FESTIVAL 2 TICKETS DONATION: (see addendum 1) to Barbara Ochoa for a needy family.

5) UPDATED BOARD FOR NEW STUDENT 2017 SCHOLARSHIP CAMPAIGN UPDATE: discussions.

a) LUCY JANE: hospitalized 3rd recent time. CAPS TV show aired five times week of April 22. Out of hospital.

b) AWARDED LILY BRUCE: sent parental agreement. Next appearance First Friday June 3

c) Lexi B AWARD PENDING: Update from Jim Beam. Will deliver award & meet with parents next week.

d) AWARDED MIRANDA ROMERO: Sent agreement, next appearance First Friday June 3.

e) Sasha & Leeza Students: point shoes needed 6/23/17 pre-UCSB rehearsals. Marina to donate show tickets for 7/21/17

Both Dormachev Girls to meet board on First Friday July 7, 2017 (with parents).

6) SHOWED BOARD MEMBERS VCR NEWSPAPER LISTING: (See attached Director’s Copy of news listing) May 4, 2017 issue First Friday WAV Studio 218 event listing. It was a result of press release which are by Director.

7) UPDATE THEATRICAL STUDENT SCHOLARSHIP OUTREACH: Received from Chris Huey, 8 theatrical student nominations, mostly were incomplete. Update from Kytriena present at this meeting. She will be present on June 23, 2017 (Evelyn Clerou interview) Director read two essays from Evelyn. Motion to Proceed with interview with Evelyn, D.Elliott, seconded. J. Beam. Unanimous vote passed. Director to notify parent, Angela for interview next meeting 6/23/17 at 6pm. Kytriena to go over & follow up with list around graduation June 12-18, 2017 (Director to provide list to her)

8) POLICY CLARIFIED "WE GIVE ART, NOT SELL ART" POLICY: Rainbow Fire donated to Diane Van Heitmann non profit. "Misty Valley" (never claimed) and "Blue Skies" Grand Prizes for Winchesters 20th Anniversary. Kids negotiate donations on their art. Director went over our success & future policy for art (to give away).

9) UPDATE FAST SIGNS PR MATERIALS GRANT DENIED: received letter notification 4/25/17. D.Elliott had past bad experience with this vendor. Notated.

Meeting Adjourned 6:03pm

ADDENDUM 1. Section 4 b, c,– Itemized Categories

EXPENSES & MONTHLY REGULAR AUTHORIZED REIMBURSEMENTS:

AT&T regular phone $44.06 Chase Card 6584 statement period 4/4/17- 5/3/17

AT&T fax line $7.93 3/28/17 Chase Card 6584 statement period 4/28/17- 5/27/17

Monthly Authorized Total $51.99 DONE. REIMBURSED on May 12, 2017 via check to director

Milege Reimbursement $98.56 To Director, Period 3/9/17 through Aril 30, 2017

Monthly Authorized Total $98.56 DONE. REIMBURSED on May 21, 2017 via check to director

Following expenses were approved, Reimbursement of $348.72 approved to director

Motion to approve: D.Elliott, seconded J.Beam, Unananimous approval

MONTHLY EXPENSES CHARGED ON MAAFY DEBIT CARD 8606 & Outgoing Check:

UPS Store $32.38 4/28/17 Ship Art To Diana Lummus, Board Member John Sanders Foundation MAAFY Card 8606

Constant Contact $39.00 5/2/17 First billed month of Upgraded Marketing/ email & forms MAAFY Card 8606

Monthly Paid By MAAFY Acct 6192 Total $71.38 (approved by board)

EXPENSES FOR OFFICE SUPPLY/ EQUIPMENT & STUDENT ART SUPPLY LIST:

Instrumental Music $214.80 Amp Repaired. Winchesters 3/24/17 Show Edison Pwr Surge Amex 1003

Amazon $6.35 4/15/17 Scotch Tape 3-roll pak Card 1432

Amazon $12.93 4/24/17 Solid Wood Art Frame For Lucy Jane "Silouette" new Art Work Card 1432

Amazon $5.43 4/24/17 Sony CR2032 batteries 15pk replacements music tuner Card 1432

Amazon $8.00 4/26/17 Hanging Folders Quantity 25 letter size Store Card 1432

Amazon $45.90 4/26/17 Two Blk Frames for 16 x 20 Canvas Antonio art & SP donated art Card 1432

NOTE: above receipts attached to Report & Meeting Minutes April 28, 2017 due to reimbursement delay of low bank account funds. Both receipts below are attached to current meeting minutes.

Amazon $25.36 5/12/17 Two Frames 12x18 Blk wood, 11x14 brown wood for donated Katrina art Card 1432

Movavi $29.95 5/14/17 Video Editing Software Upload Discover EL Card1130

Monthly Supplies Reimbursement AUTHORIZED To Director Total $348.72 (approved by board)

FOLLOWING ENTERTAINMENT REIMB WAS DELAYED TO NEXT MEETING at director’s request to maintain adequate bank account balance for Wells Fargo

ENTERTAINMENT EXPENSE REIMBURSEMENTS REQUESTED

Starbucks $5.25 3/18/17 Meeting Darrel Williamson Birthday discuss Board Member involvement Starb Cash Card

Canyon Club $92.98 4/1/17 Celeb Babys Music Review & CFO appreciation night out Amex 1003

NOTE: above receipts attached to Report & Meeting Minutes April 28, 2017 due to reimbursement delay of low bank account funds. One receipt below is attached to current meeting minutes.

Starbucks $5.00 5/16/17 Gift Card to M.Glass birthday gift from MAAFY Starb. Cash Card

Reimbursement Entertainment Expenses Total $103.23 (need approval by board)

REVISED WITH AMP REPAIR

$808.43 Winchesters Income/ Profit Gross Total (all original receipts are in folder board meeting March 17, 2017)

(-$517.68) Feb. 28, 2017 WINCHESTERS SHOW EXPENSES

$290.75 Net Income/ Profit At This Show

NOTE: ADDED $214.80 Instrumental Music Amp Repaired. Winches 3/24/17 Show Edison Power Outage Surge

April 29- 30, 2017 WINCHESTERS SHOW INCOME & EXPENSES

$367.54 Income Donations At Event

$69.16 Bus. Meals Expenses

$298.38 Net Income Profit At This Show

$100 Winchesters Donation Two Gift Certificates $50 each/ One was utilized Sunday 4/30 at event for staff

$7.00 Cash Deposit MARKETING SEMINAR WAV May 6, 2017 total Income Deposited Acct 6192

$24.00 TICKETS for Two DONATION value Strawberry Festival via VC Reporter/ to Barbara Ochoa for needy family

$75.00 est. MATERIAL DONATION: six used frames by Joseph & Celine Bendy

JOHN SANDERS KS OK TRIP EXPENSES (receipts in MAAFY folder drawer red folder) for future access

(-$2057.58) Total Charged To Trip John Sanders/ pending Director Reimbursement credit card charges

Meeting Adjournment 6:03pm