Harvest Festival 2018 180409 Planning Meeting Minutes.html

MINUTES OF HARVEST FESTIVAL AT THE WAV PLANNING   

MEETING HELD APRIL 9, 2018 AT 3:00 P.M. AT HARVEST CAFÉ

>>Link to Notes Of Planning Meeting Held March 12, 2018

 

>>Link to Notes Of Planning Meeting Held February 12, 2018

Attendees: St. Pierre (MAAFY Director), Donna Passero (MAAFY Board Member), Robert Glover (Owner, Harvest Café)

This was an informal meeting - For discussion only

The following items were discussed/resolved

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·        Name of Festival is to be HARVEST FESTIVAL at the WAV

·        Date/Time of festival November 10 & 11 - 10:00 a.m. to 4:00 p.m.

·        Indoor/Outdoor Décor will include live animals (chickens, ducks, rabbits) outside, as well as pumpkins, hay, cornstalks and other Autumn items both inside and out (Robert has a truck for transport)

·        Live music to include D.On.Darox and Shana

·        It was determined that only "related" groups (and artists) will be invited to participate

·        Cost of booths to be $15 to WAV artists (who will be given as a "gift" the first choice of booth on the street) and $25 to others.  Robert will provide his in-house vendor list

·        Jai Yoga will hold an outdoor Yoga class at 10:30 a.m.

·        Banner and flyers were also discussed, colors (beige, black and burnt orange), and banner were discussed (Sample to Robert and Rika) and whether to include logos of participants

Banner would be approximately 6"x30"

·        Robert to determine the best way to take orders, serve food, and whether another tablet (and/or Ipod touch) can be made available

·        The following vendors/workshops were discussed: Ventura Food  Co-op, Natural Pest Control, CBD workshops, Jai Yoga, Tatiani (succulents and macrame'), Skateboard/Fishnets (Plastic recycling)

·        Permits were discussed.  St. Pierre stated that he has a "perpetual" permit for events at the WAV, but a temporary alcohol permit and whether security is required need to be checked on.  Donna, St. Pierre, and Robert will be setting a new date to meet with ABS, Health Department, and City Hall

·        Overall Budget will include Banner $75; Flyers $1.00 each; ABS permit estimated at $25 (but would have to be less than $200 to make it worth it); Cost of hay (and other décor);

and possibly security